60 lines
3.0 KiB
Markdown
60 lines
3.0 KiB
Markdown
# Tasklist Rules
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## Default Work Structure
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Use Basecamp To-dos as the default structure for planned project work. A To-do is the right unit when work has a clear action, owner, timing, and completion definition.
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Use Card Table only for reactive or pipeline work, such as incoming requests, intake queues, review stages, sales-style pipelines, support flows, or work that moves through repeatable status columns before it is ready for a committed To-do list.
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## Assignment Rules
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Every task set needs a named directly responsible individual (DRI). The DRI is accountable for keeping the task list coherent, resolving unclear ownership, and making sure work moves forward.
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Use hybrid assignment:
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- Near-term tasks need named owners.
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- Dependency-critical tasks need named owners.
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- Client-facing or approval-heavy tasks need named owners.
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- Later uncertain work may use role placeholders, such as `Designer`, `Developer`, `Client reviewer`, or `Legal reviewer`.
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- Each role placeholder needs a staffing-resolution task with a named owner and a date or milestone-relative trigger.
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## Due Date Rules
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Use hybrid due dates:
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- Use fixed dates for near-term work, dependency-critical work, launch-critical work, meetings, reviews, and external commitments.
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- Use milestone-relative timing for later uncertain work, such as `3 business days after content approval` or `1 week before launch`.
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- Convert all milestone-relative timing to fixed Basecamp due dates before creating the final Basecamp To-dos.
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- If timing is uncertain, name the decision point that will convert relative timing into fixed dates.
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## Task Output Contract
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Each task should include:
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- **Title:** Action-oriented, specific, and short.
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- **Owner:** Named person or role placeholder.
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- **Owner type:** `named DRI`, `named owner`, or `role placeholder`.
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- **Timing type:** `fixed date`, `milestone-relative`, or `sequence-only`.
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- **Due or relative timing:** Date, milestone-relative timing, or ordering note.
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- **Description:** Context needed to do the work without rereading the full plan.
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- **Done means:** Observable completion condition.
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- **Dependency:** Upstream task, decision, asset, approval, or `none`.
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- **Confidence:** `high`, `medium`, or `low`, based on clarity of scope, owner, and timing.
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## Task Quality Checklist
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Before creating To-dos in Basecamp, confirm that:
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- To-dos are used for committed planned work.
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- Card Table is reserved for reactive or pipeline work.
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- A named DRI exists for the task list or project area.
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- Near-term and dependency-critical tasks have named owners.
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- Role placeholders are limited to later uncertain work.
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- Every role placeholder has a staffing-resolution task.
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- Fixed dates are used where commitments or dependencies require them.
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- Milestone-relative timing has a clear conversion trigger.
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- All Basecamp-ready tasks have fixed due dates where Basecamp dates are required.
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- Each task states what done means.
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- Dependencies are explicit or marked as none.
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- Low-confidence tasks identify what must be clarified next.
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